Securing Your Business Email

Most business leaders have a love-hate relationship with email. On one hand, email is the main channel of communication for businesses to connection with clients, customers, vendors, and employees. It is needed to maintain good communication and customer relations. It is imperative to keeping all employees on the same page and understanding the progress of projects. Unfortunately, email is like the ever-growing snowball that is barreling down the hill – it can build up quickly and bury you if you turn your back on it! In fact, email can be an easy way for malicious viruses and hackers to gain access to your business data. However, love it or hate it, email is not going away. The best thing for business leaders to do is to secure email in order to protect their network and data. Here are some tips to help your company keep your business email secure.


Train Employees

Whether you are a small- or medium-sized business, or a large corporation, educating employees on the red flags to be aware of when it comes to email is imperative. Employees should be aware of the following red flags:

  • Email addresses that may look questionable, such as a fake domain, misspelled name or subject line, or an address that is vaguely familiar but looks different.
  • Email attachments that request that you click on them that could deliver malware or other malicious content.
  • Links that ask you to sign in and give personal information.
  • Grammar mistakes that seem off.
  • Malicious URLs that are not secure and appear illegitimate.

Require Secure and Strong Passwords

Passwords are always the first line of defense. Businesses should employ a password manager that will store and create a password for each login. The longer a password is, the better; use a mix of letters, numbers, and special characters.

Use Encryption

Email that is sent without encryption can be intercepted by someone with malicious intent. It’s important to employ e-mail encryption software and to also make sure the connection between servers is encrypted as well.

Update Software

Again, we suggest always updating software so that the most recent version of security is up-to-date.


Do you need help keeping your business email secure? Contact our specialists at Spectra Networks at 978.219.9752, or visit our website.