Unleash Your Productivity: Mastering Gemini in Google Workspace

If you have yet to think about using AI to improve your work or at the very least make it more efficient, what are you waiting for?  The world is abuzz with the possibilities that AI creates at the office and at home. From automating tasks to analyzing data, and streamlining communication, AI can make tasks more productive and efficient. Let’s take a look at Google’s AI - Gemini (formerly called Bard). 

Google logoWhat Is Google’s Gemini? 

As with many tech giants in today’s world, Google has its own AI known as Gemini.  Gemini is one of the many platforms of AI models, similar to OpenAI's Chat GPT and Microsoft’s CoPilot. All of these are multimodal models, which means they can understand and generate text like a regular large language model (LLM), but they can also natively understand, operate on, and combine other kinds of information like images, audio, videos, and code.

How Does Gemini Work? 

The simple answer is that Gemini works similarly to other generative AI. When users enter a prompt into Gemini, it replies with a response using the information it already knows or fetches from other sources, like other Google services. The more technical answer is that Gemini works by accessing LLMs to come up with an answer. These language models learn by “reading” trillions of words that help them pick up on patterns that make up language, which allows them to pick up on and reply to your questions in common language patterns. The Gemini platform is always learning which means that user’s prompts and new Internet information gets added every day to its repertoire of data. 

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Tips To Harnessing the Power of Gemini

In order to unlock Gemini’s potential, it’s a good idea to learn the basics of this unique AI platform. Did you know that Gemini can brainstorm ideas, write emails, analyze data, and even design presentations? No? Well, let’s look at a few ways to make users more productive when they use this AI option. 

Getting Started 

Start by confirming that your Google Workspace has access to Gemini. Then, enable Gemini under settings and install it as an extension. Now you’re in business!

Draft Emails

Once you have it installed, users will be able to harness the power of this AI tool to draft emails, whether they want them short and sweet, more formal sounding or more elaborate. If you already have an email written, you may ask Gemini to summarize it, make it into easily digestible bullets, or even change the overall tone by selecting these options from the Gemini menu. 

Organize Your Google Sheets

We all know the stress of having to analyze data when it comes in the form of a spreadsheet and mounds of numbers. Gemini can make this analysis easier and more productive by asking for insights on the data. Or, ask for the data to be displayed in a graph, making it much easier to understand and digest.  Additionally, users can ask Gemini to identify trends, come up with formulas, and summarize the data, all with the click of a few buttons on the Gemini menu. 

Use Gemini in Google Docs

Google users know that sometimes you just need help crafting content, whether it is a marketing campaign, PR announcement, company-wide letter or other content-heavy tasks. Gemini is there to help with helpful sections such as "Target Audience," "Key Messages," and a strategic "Timeline." Unleash the power of Google in your workplace for more productivity and efficiency. Talk to our team about how Gemini and other generative AI could make your work process easier and faster.  For more information, contact us online or via phone at 978.219.9752.